Update from Our GM, Rachael Robinson: Three Important Focus Areas This Fall

Dear Stonebridge Residents:

On September 25, 2025, the Board of Directors held its regular monthly meeting as noticed. As we close out September and prepare for cooler months, I’d like to highlight three important areas: Community Standards, Financial Stewardship, and Board Actions.

Board of Directors Meeting Recap
Highlights from the September 25, 2025, meeting include:

• Approval of Minutes: The August 28, 2025, Board Meeting Minutes were formally acknowledged and approved.
• Audit & Tax Engagement: The Board accepted the engagement letter for audit and tax preparation services for 2025.
• Policy Adoption: A new Modifications Policy, prepared by the Association’s legal counsel in response to recent state legislation (Senate Bill 711) was reviewed and adopted.
• Collections: The Board unanimously authorized management to proceed with collection actions for accounts significantly past due, following multiple prior attempts to secure payments.
• Financial Reporting: Our Financial Manager presented a detailed overview of the August 2025 financials, providing transparency and accountability in line with the Association’s fiduciary obligations.

Budget Season at Stonebridge Ranch

This time of year, marks one of the Association’s most critical responsibilities; budget preparation. The process begins with management, where we prepare a draft budget by analyzing actual operating expenses, vendor contracts, reserve study requirements, and anticipated capital projects. The draft then moves to the Finance Committee, where volunteer homeowners and management collaborate to review, validate, and refine the numbers. From there, the proposed budget advances to the Board of Directors, who review, adjust, and ultimately adopt it.  This authority comes directly from our Declaration of Covenants, Conditions & Restrictions (CC&Rs), which empower the Association to levy assessments. These assessments are not optional, they are the financial framework that allows the Board to meet its fiduciary duty to every homeowner: to protect, maintain, and enhance Stonebridge Ranch.

Assessments fund:

• The daily operations and services that keep the community running.
• Reserve contributions that ensure we can replace and repair major assets responsibly.
• Enhancements that protect property values and sustain quality of life.

As Stonebridge Ranch nears its fourth decade, this process is more important than ever. Our amenities and infrastructure are aging, and proactive financial planning is essential to avoid deferred maintenance or costly emergencies in the future. Simply put: your assessments are an investment in the long-term health and value of the community. The budget is not just an annual exercise, it is a strategic roadmap that ensures Stonebridge Ranch remains strong, sustainable, and vibrant for generations to come. Without assessments, the Association could not operate or maintain the standards that make Stonebridge Ranch one of the most desirable master-planned communities in Texas.

Community Standards
From time to time, homeowners may receive notices regarding property upkeep or other items of compliance. These guidelines, often referred to as use restrictions of the CC&Rs exist to preserve the character, safety, and long-term value of Stonebridge Ranch.

It is important to understand that compliance is not punitive. Instead, it is a shared framework that ensures fairness and consistency across the community. Compliance is about neighbors working together to uphold the standards that make Stonebridge Ranch a beautiful place to live.

If you have questions about a notice or are uncertain about a standard, please reach out. My team and I are here to provide clarity and to work with you to achieve resolution.

Together, through shared standards, sound financial planning, and accountable governance, we continue to protect the legacy and future of Stonebridge Ranch.

-Rachael